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An AI assistant that knows your clinic — and a front desk that runs itself
We build RAG chatbots that answer from your own services, prices and policies, and automate the booking, reminder and follow-up work that keeps your front desk on the phone all day.
Sound familiar?
The phone never stops
Most calls are the same questions — hours, prices, preparation, aftercare. Each one pulls staff away from the patients in front of them.
Empty chairs from no-shows
Missed appointments and late cancellations are expensive, and manual reminder calls are the first thing dropped on a busy day.
Generic chatbots make things up
A chatbot that guesses about treatments or prices is worse than none. Answers have to come from your clinic’s real, approved information.
What we automate for clinics & med spas
Built with n8n and AI, connected to the tools you already use, and maintained after launch.
RAG patient FAQ assistant
Answers questions about services, pricing, preparation, aftercare and policies from your own documents — on your website, WhatsApp or Telegram — and hands off to staff when unsure.
Online booking & intake
Patients request or book a time and complete intake forms before the visit, and your team gets everything in one place.
Reminders & no-show recovery
Automatic reminders before each appointment, and a rebooking message when someone misses or cancels.
Review requests
A thank-you message after the visit with a direct link to leave a Google review.
Aftercare & recall
Aftercare instructions, check-ins and recall reminders for cleanings or maintenance treatments go out on schedule.
Consultation follow-up
Consultation inquiries from ads and your website get an instant reply and a follow-up sequence until they book.
Example: a patient question at 10 p.m.
- 1A visitor asks the website chat about a treatment’s price and recovery time.
- 2The RAG assistant searches your approved service pages, price list and aftercare guides.
- 3It answers with the relevant details and links to the source page.
- 4If the question needs a clinician — or the assistant is not confident — it collects contact details and creates a callback task for staff.
- 5The visitor gets a booking link, and reminders run automatically once they book.
Works with the tools you already use
Common examples — if a tool has an API or an n8n integration, we can usually connect it.
- Website chat widget
- WhatsApp Business
- Telegram
- Google Calendar
- Calendly
- Square Appointments
- Twilio SMS
- Google Drive / Notion (knowledge)
- Google Business Profile
- Google Sheets
Built in production
We run our own product on the same stack
Telography — the AI newsroom on this website — is built from 20+ production n8n workflows that find news, rewrite it with AI, create images and publish to Telegram on schedule, with a RAG assistant for support.
See Telography- Discovery call: We talk through your process, your tools and what you want to automate.
- Proposal: You get a clear scope, timeline and fixed quote before any work starts.
- Build & test: We build the automation and test it with your real data and accounts.
- Handover & support: You get documentation and a walkthrough, plus support after launch.
About patient data
We design these automations to keep protected health information out of tools that are not approved for it. The FAQ assistant answers from public information about your services and policies, and anything clinical is routed to your staff. If a workflow needs to handle patient health data, we plan it with your compliance requirements — such as HIPAA and signed BAAs with providers — before building.
Tell us about your workflow
Describe the repetitive work in your clinics & med spas business. You get a clear scope and a fixed quote before any work starts.